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NEBA Constitution

North Escambia Bee Association
Constitution
23 May 2011

Article 1
This association shall be known as the, North Escambia Bee Association (NEBA) a non-profit corporation of the state of Florida and shall include, but not be limited to Escambia and Santa Rosa Counties of Florida.

Article 2
The purpose and functions of the North Escambia Bee Association shall be:
To provide resources for the improvement of beekeeping using proven techniques and procedures in the management of honeybees and to share this knowledge with everyone interested in the art of beekeeping.
To support the Florida State Beekeepers Association in their endeavors.

Article 3
Section 1: The annual dues for membership shall be determined by the Executive Committee for NEBA membership. Membership dues will cover the beekeeper and spouse.
Section 2: The membership year shall be October 1 to September 30.
Section 3: Any member whose dues are not paid by October 31st, shall be given notice.
Section 4: If dues are paid within sixty (60) days from said notice, the person shall not be dropped from the membership roll.

Article 4
Section 1: The Officers of this organization shall be active members in good standing, and shall consist of a President, Vice-president, Secretary, and Treasurer.
Section 2: The North Escambia Bee Association shall elect officers for their organization at the September meeting. Immediately after, two members in good standing shall be appointed as primary and alternate representatives to the FSBA Board of Managers.

Section 3: Officers shall be elected each term to serve for two (2) years, or until relieved. Elections shall be separate for each office and shall be by secret ballot.

Section 4: A President shall not be elected to more than two (2) consecutive terms of office. The maximum term shall be a total of four (4) years.

Section 5: Any vacancy of an office shall be filled by election, with such election to take place at the first regular monthly meeting following such vacancy.

Section 6: The officers of this organization and the primary representative to the Board of Managers of the Florida State Beekeepers Association shall constitute an Executive Committee.

Article 5
The North Escambia Bee Association shall meet monthly at a fixed place, on date and time specified.

Article 6
Section 1: Any proposed changes to this Constitution must be presented at a meeting and voted on at the third (3rd) regular meeting.

Section 2: The Secretary must notify the membership of any proposed changes, as well as the time and place such changes will be voted upon.

Section 3: (2/3) two-thirds vote of the members present shall be required to add to or remove from this Constitution.

Article 7
Robert’s Rules of Order shall be the authority on questions of parliamentary procedure.

Article 8
Any financial expenditure in excess of $300.00, must be proposed at a meeting and voted on at a subsequent meeting. The only exception to this requirement is a situation that does not permit a month’s wait, and may be bypassed with approval of two-thirds (2/3) vote of the Executive Committee.

Article 9
This writing of the North Escambia Bee Association Constitution shall supersede and replace all other past and/or undated Constitutions and Bylaws.

Bylaws
23 May 2011

Article 1
The officers of this Association shall be elected by active members in attendance at a regular September meeting. A majority of votes cast shall be required to elect. Newly elected officers shall take office October 1st.

Section 1: Elections shall be separate for each office and shall be by secret ballot if more than one name is nominated for such office.

Section 2: There shall be elected a President, Vice-president, Treasurer and Secretary. A majority of votes cast shall be required for election.

Section 3: The duties of the President shall be to conduct meetings, direct business of the organization, and call special meetings when necessary.

Section 4: The Vice-president shall perform the duties of the President in his absence. The Vice-president shall chair the Hospitality Committee and as such, shall greet newcomers and be prepared to introduce them to the membership at all meetings.

Section 5: The Secretary shall attend all regular and special meetings and shall keep a record of the meetings and attendance, send notices of meetings, and keep a current record of all membership.

Section 6: The Treasurer shall be the custodian to receive and disburse all funds, collect dues, and keep all records pertaining thereto and shall see that old records are properly stored.

Article 2
All committees shall be appointed by the President, unless provision for their selection shall be made by motion, which shall be carried by a majority vote of the active members present. The following committees are suggested for use as they become desirable: Apiary, Audit, Monthly Program, Honey Exhibits and Fairs, Social, Cooperative Activities, Public Education, Youth Program and Government Relations. This list is not meant to be all inclusive.

Article 3
If a member wishes to resign an office or committee , he or she shall give written notice to the Secretary, who shall present it to the officers at the next regular meeting.

Article 4
Any member guilty of conduct not in harmony with the principles or well-being of this organization may be expelled by a 3/4% vote of the members present at any regular meeting, provided, a written copy of the charge has been presented to that person two (2) weeks prior to such meeting.

Article 5
A quorum shall be, ten (10) members or 25% (whichever is the larger number) of membership present for voting purposes of a scheduled meeting.

Article 6
Robert’s Rules of Order shall be the authority on questions of parliamentary procedure.

Article 7
The order of business at all regular meetings of the North Escambia Bee Association shall be as follows:

1. Meeting called to order
2. Reports (Minutes, Treasurer, Committees)
3. Unfinished or Old Business
4. New Business
5. Addresses, program or other main feature
6. Questions and Answers
7. Adjournment

Article 8
*These bylaws may be amended by a two-thirds (2/3) majority vote of the active members present at a special meeting called for that purpose. The special meeting may be held in conjunction with a regular meeting. Advanced notice of a special meeting for bylaws amendment shall be required.